Policy Library

Office of Sponsored Programs Policies

Additional Protections for Vulnerable Subjects

Updated January, 2019

Advance Account Requests

Updated February, 2019 

Agreements with Non-Federal Sponsors

Updated February, 2020 

Applicability of Local and International Laws

Updated December, 2018

Application Submission for Faculty with Dual Appointments

Updated March, 2020

Asset Management

Updated October, 2020

Award Closeout

Updated March, 2020

Calculating Salaries and Calendar Months for Grant Submissions

Updated August, 2020

Community Outreach

Update June, 2020

Concerns, Complaints, and Questions about the Human Research Protection Program

Updated January, 2019

Conduct of IRB Meetings

Updated April, 2020

Consultants, Obtaining Approval to Hire

Updated August, 2020

Continuing Review

Updated December, 2018

Cost Sharing

Updated August, 2020

Cost Transfers

Updated January, 2021

Data and Safety Monitoring Plans

Updated January, 2019

Dissemination of Information from NIH-Funded Clinical Trials

Updated August, 2020

Equitable Selection of Research Participants

Updated January, 2019

Ethical and Legal Standards and Practices for Human Subjects Research

Updated December, 2018

Exemption Determination

Updated January, 2020

Expenditure of Costs on Federal and non-Federal Awards

Updated May, 2020

Export Control and Restricted Party Screening in Procurement and Payment

Updated July, 2020

External Activities, Request for Approval

Updated September, 2020

Facilities and Administration Costs

Updated September, 2018

Financial Conflict of Interest of Researchers and Research Staff

Updated September, 2020


Updated December, 2020


Updated December, 2020

Human Research Protection Program Oversight

Updated January, 2020

Informed Consent

Updated February, 2020

Initial Expedited Review

Updated February, 2020

Initial Full Review

Updated February, 2020

Institutional Signature Authority

Updated January, 2021

Intellectual Property Policy

Updated July, 2016

International Travel and Foreign Collaborations

Updated September, 2016

IRB Authority and Undue Influence of IRB Members

Updated May, 2019

IRB Composition and Membership Appointments

Updated March, 2019

IRB Meeting Minutes

Updated June, 2020

IRB Member and Consultant Conflicts of Interest

Updated November, 2020

IRB Records Retention

Updated July, 2020

IRB Use of Consultants

Updated January, 2019

Multi-Site Research

Updated August, 2019

No-Cost Extension

Updated June 1, 2020

Organizational Financial Conflicts of Interest in Research

Updated January, 2019

Performance Evaluation of IRB Chair, IRB Members and IRB Staff

Updated January, 2019

Policy & Procedure Development and Implementation

Updated July, 2019

Prep-to-Research Reviews of PHI Prior to Conducting Research

Updated February, 2018

Privacy and Confidentiality of Research Subject Information

Updated January, 2019

Procurement, Grant Related

Updated September 2018

Procurement Services, HPHC

Updated August 2020

Program Income

Updated December, 2020

Proposal Review and Management

Updated January 2021

Quality Assurance and Quality Improvement Program

Updated December, 2020

Reporting and Review of Adverse Events, Protocol Deviations, Protocol Violations, and Unanticipated Problems

Updated October, 2020

Requisition for Goods and Services

Updated January, 2021

Research Integrity and Compliance Glossary

Updated December, 2018

Research Misconduct

Updated March, 2019

Research Participant Incentives

Updated August. 2020

​Research Records Retention and Destruction

Updated October, 2020

Researcher Qualifications

Updated January, 2019

Residual Research and General Purpose Funds, Use of

Updated August, 2020

Responsibilities of the Institutional Official

Updated January, 2019

Review of Modifications to Approved Research

Updated November, 2020

Scientific or Scholarly Validity of Proposed Research

Updated January, 2019

Scientific Overlap

Updated November, 2020

Subcontractor, Vendor (Contractor), Consultant

Updated August, 2020

Subrecipient Monitoring

Updated August, 2020

Termination or Suspension of IRB Approval

Updated November, 2020

Time & Effort Certification

Updated October, 2020


Updated October, 2020

Research Study Concerns?

  • If you have questions or concerns regarding the rights of a research participant, you may leave a message anonymously on the Harvard Pilgrim Health Care IRB Hotline: 800-807-6812.

  • To report suspected research misconduct at Harvard Pilgrim Health Care Institute, the interim contact is Michael Dizinno, Research Compliance QA/QI Specialist, michael_dizinno@harvardpilgrim.org, or 617-867-4212.

Office of Sponsored Programs | Harvard Pilgrim Health Care 

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