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Policy Library

Office of Sponsored Programs Policies

Additional Protections for Vulnerable Subjects

Updated January, 2019

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Advance Account Requests

Updated September, 2021 

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Agreements with Non-Federal Sponsors

Updated February, 2020 

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Applicability of Local and International Laws

Updated March, 2024

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Application Submission for Faculty with Dual Appointments

Updated May, 2020

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Asset Management

Updated October, 2020

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Award Closeout

Updated September, 2021

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Calculating Salaries for Grants and Contracts Submissions

Updated October, 2022

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Community Outreach

Update June, 2020

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Concerns, Complaints, and Questions about the Human Research Protection Program

Updated March, 2024

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Conduct of IRB Meetings

Updated May, 2024

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Consultants, Obtaining Approval to Hire

Updated November, 2021

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Continuing Review

Updated March, 2021

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Cost Sharing

Updated August, 2020

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Cost Transfers

Updated June, 2021

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Data and Safety Monitoring Plans

Updated May, 2024

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Dissemination of Information from NIH-Funded Clinical Trials

Updated August, 2020

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Emergency Preparedness

Updated January, 2025

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Equitable Selection of Research Participants

Updated May, 2024

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Ethical and Legal Standards and Practices for Human Subjects Research

Updated May, 2024

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Exemption Determination

Updated January, 2024

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Expenditure of Costs on Federal and non-Federal Awards

Updated May, 2020

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Export Control and Restricted Party Screening in Procurement and Payment

Updated December, 2024

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External Activities, Request for Approval

Updated September, 2020

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Facilities and Administration Costs

Updated June, 2023

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Financial Conflict of Interest of Researchers and Research Staff

Updated September, 2024

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Financial Reports, Review of

Updated May, 2021

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Gifts

Updated December, 2020

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Honorarium

Updated December, 2020

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Human Research Protection Program Oversight

Updated January, 2024

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Informed Consent

Updated February, 2023

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Initial Expedited Review

Updated March, 2024

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Initial Full Review

Updated March, 2024​

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Intellectual Property Policy

Updated June, 2020

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International Travel and Foreign Collaborations

Updated November, 2021

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IRB Authority and Undue Influence of IRB Members

Updated May, 2024

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IRB Composition and Membership Appointments

Updated March, 2024

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IRB Meeting Minutes

Updated June, 2020

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IRB Member and Consultant Conflicts of Interest

Updated June, 2024

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IRB Records Retention

Updated October, 2024​

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IRB Use of Consultants

Updated October, 2024

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Labor Distribution

Updated February, 2022

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Multi-Site Research

Updated October, 2024

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NIH Other Support

Updated August, 2021

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No-Cost Extension

Updated June, 2021

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Organizational Financial Conflicts of Interest in Research

Updated October, 2024

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Performance Evaluation of IRB Chair, IRB Members and IRB Staff

Updated January, 2025

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Policy & Procedure Development and Implementation

Updated July, 2019

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Post Approval Review of Research Studies

Updated July, 2021

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Prep-to-Research Reviews of PHI Prior to Conducting Research

Updated February, 2018

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Principal Investigator Requirements

Updated March, 2021

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Privacy and Confidentiality of Research Subject Information

Updated October, 2024

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Procurement, Grant Related

Updated October, 2023

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Procurement Services, HPHC

Updated August, 2020

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Program Income

Updated December, 2020

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Proposal Review and Management

Updated January, 2021

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Quality Assurance and Quality Improvement Program

Updated December, 2024

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Quality Assurance Review for the Office of Sponsored Programs

Updated December, 2024

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Reporting and Review of Adverse Events, Protocol Deviations, Protocol Violations, and Unanticipated Problems

Updated February, 2024

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Requisition for Goods and Services

Updated January, 2021

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Research Integrity and Compliance Glossary

Updated December, 2018

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Research Misconduct

Updated March, 2023

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Research Participant Incentives

Updated August. 2020

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​Research Records Retention and Destruction

Updated October, 2024

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Researcher Qualifications

Updated October, 2024

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Residual Research and General Purpose Funds, Use of

Updated August, 2020

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Responsibilities of the Institutional Official

Updated October, 2024

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Review of Modifications to Approved Research

Updated January, 2024

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Risk to Benefit Analysis

Updated December, 2024

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Scientific or Scholarly Validity of Proposed Research

Updated December, 2024

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Scientific Overlap

Updated November, 2020

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Subcontractor, Vendor (Contractor), Consultant

Updated June, 2023

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Subrecipient Monitoring

Updated September, 2024

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Termination or Suspension of IRB Approval

Updated December, 2024

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Time & Effort Certification

Updated October, 2020

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Training

Updated March, 2023

Research Study Concerns?

  • If you have questions or concerns regarding the rights of a research participant, you may leave a message anonymously on the Harvard Pilgrim Health Care IRB Hotline: 800-807-6812.

  • To report suspected research misconduct at Harvard Pilgrim Health Care Institute, the contact is Paula Tebeau - Director, Research Integrity & Compliance Officer, paula_tebeau@hphci.harvard.edu.

Office of Sponsored Programs | Harvard Pilgrim Health Care 

401 Park Drive, Suite 401 East | Boston, MA 02215 | 617-867-4577

© 2021 Harvard Pilgrim Health Care, Inc. All rights reserved.

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