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Grants and Contracts Management

The Grants and Contracts Management team of the Harvard Pilgrim Health Care Office of Sponsored Programs (OSP) provides services in the following areas:

Sponsored Programs Management

  • Provides information, guidance, and training to the Harvard Pilgrim research community regarding sponsor guidelines, regulations, and expectations

  • Prepares and negotiates Harvard Pilgrim's F&A (indirect cost) rate with the Department of Health and Human Services (DHHS)

  • Coordinates financial audits of sponsored research activity, including the annual single audit required by the Uniform Guidance

Pre-Award Administration

  • Provides guidance in the preparation of the administrative sections of a proposal

  • Endorses and submits all applications for external funding

  • Negotiates terms and conditions of awards with sponsors

Post-Award Administration

  • Ensures that appropriate business associate, confidentiality, and data use agreements are in place with investigators, research collaborators, and other individuals participating in the research activity, as required

  • Issues subcontracts to collaborating organizations

  • Post-award financial administration, including establishing financial accounts, producing financial reports, effort tracking and certification, monitoring expenditures, re-budgeting, and interfacing with sponsors

  • Invoices prime contractors and payment of subcontractors' invoices

  • Endorsement and timely submission of financial reports to sponsors

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