Grants and Contracts Management

The Grants and Contracts Management team of the Harvard Pilgrim Health Care Office of Sponsored Programs (OSP) provides services in the following areas:

1. Sponsored programs management

  • Providing information, guidance, and training to the Harvard Pilgrim research community regarding sponsor guidelines, regulations, and expectations

  • Preparing and negotiating Harvard Pilgrim's F&A (indirect cost) rate with the Department of Health and Human Services (DHHS)

  • Coordinating financial audits of sponsored research activity, including the annual single audit required by the Uniform Guidance

2. Pre-award administration

  • Providing guidance in the preparation of the administrative sections of a proposal

  • Endorsing and submitting all applications for external funding

  • Negotiating terms and conditions of awards with sponsors

3. Post-award administration

  • Ensuring that appropriate business associate, confidentiality, and data use agreements are in place with investigators, research collaborators, and other individuals participating in the research activity, as required

  • Issuing of subcontracts to collaborating organizations

  • Post-award financial administration, including establishing financial accounts, producing financial reports, effort tracking and certification, monitoring expenditures, re-budgeting, and interfacing with sponsors

  • Invoicing prime contractors and payment of subcontractors' invoices

  • Endorsement and timely submission of financial reports to sponsors

Research Study Concerns?

  • If you have questions or concerns regarding the rights of a research participant, you may leave a message anonymously on the Harvard Pilgrim Health Care IRB Hotline: 800-807-6812.

  • If you suspect research misconduct at Harvard Pilgrim, contact the Research Integrity & Compliance Officer at 617-867-4817.

Office of Sponsored Programs | Harvard Pilgrim Health Care 

401 Park Drive, Suite 401 East | Boston, MA 02215 | 617-867-4577

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